Board Meeting no. (10/3/2025) on August 5, 2025

The Board of Directors held its meeting no. (10/3/2025) on August 5, 2025 at 5:00 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meeting No. 9/3/2025 held on 24 June 2025

The Board approved the minutes of the previous meeting.

2. Monthly Report of the Association Manager for June 2025

The Board reviewed the monthly report and listened to the explanation provided by the Association Manager, who answered the inquiries and questions of the Board members.

3. Updates on the Riffa Views Solar Power Plant Project

The Association Manager reported that there are no updates on this project, as the contractor is still awaiting a response from the Electricity and Water Authority. After discussion, the Board assigned the Secretary to follow up with the Authority’s officials to explore the possibility of expediting the commencement of this project.

4. Updates on the Subdivision of Additional Strips of Beneficiary Units

The Board reviewed a brief report from the Association Manager regarding the subdivision of additional strips of beneficiary units in Riffa Views. The report indicated that Geo-Data Engineering office has completed the subdivisions in the Riffa Views master plan, and work is currently underway to review the subdivisions to ensure the accuracy of the areas.

Following discussion, the Board emphasized the necessity for the updated master plan and subdivisions of the areas covering both common areas, additional strips, and new properties within the lands retained by the Developer to fully comply with all resolutions issued by the Association’s General Assembly in its previous meetings. The Board further recommended that the Association Manager ensure the issuance of ownership deeds for the additional strips before the end of this year.

5. Transfer of Cash Surplus to the Association Projects Account

The Board reviewed the opinion of the external auditor regarding the establishment of an Association account. The auditor’s opinion indicated that it is possible to allocate a separate item in the Association’s budget under the name “Association Projects,” with a dedicated financial allocation. After discussion, the Board approved the auditor’s opinion and assigned the Vice Chairman, the Treasurer, and the Association Manager to hold a meeting and submit a proposal to the Board regarding the amount to be transferred to the Projects Account.

6. Settlement Plan for Receivables from RV Real Estate Company as per the 2023 Audited Financial Report

The Board reviewed the Association Manager’s proposal for a settlement plan of receivables from RV Real Estate Company. After discussion, the Board assigned the Vice Chairman, the Treasurer, and the Association Manager to hold a meeting to discuss this proposal.

7. Uniform for Licensed Service Workers in Riffa Views

The Board reviewed the Association Manager’s proposal to allocate a uniform for service workers licensed to work in residential units in Riffa Views. After discussion, the Board approved adopting the uniform with printed serial numbers, to be borne at the cost of the workers, who must wear it when entering Riffa Views’ estates.

8. Remarks on the Remaining Works of the Lagoon Gate Development Project (Gate 2)

The Board decided to postpone the discussion of this item.

9. Preliminary Designs for the Association Headquarters Project and the Oasis Gate Development Project (Gate 1)

The Board reviewed the preliminary design for the Oasis Gate (Gate 1) Development Project and requested the Association Manager to modify the design to accommodate the maximum possible number of motorcycle parking spaces allocated for food delivery companies, in order to address the issue of congestion at the entrance gate, particularly during peak hours.

As for the Association Headquarters Project, the Board decided to postpone the discussion of this project until the completion of the preliminary designs.

10. Any Other Business

The Board discussed the following:

1. Execution Procedures against Owners Defaulting on Service Charge Payments

The Board reviewed the Association lawyer’s opinion on the list of owners who have defaulted on paying service charges and against whom payment orders have been filed at the Enforcement Court. The lawyer advised that execution procedures must be implemented on this list in accordance with the procedures and regulations applied by the Enforcement Court. In line with the Board’s commitment to safeguarding the rights and obligations of owners, the Board assigned the Secretary to communicate with the owners to encourage them to settle arrears either by full payment or by installments. In case of non-compliance, the lawyer’s recommendation will be implemented.

2. Social Statistics of Riffa Views Residents within the Association’s Records

The Board stressed the necessity of preparing general statistics on Riffa Views residents to gather all relevant data and figures that would support the Board’s efforts to ensure the provision of services and to design development plans aligned with these statistics. After discussion, the Board assigned the Secretary to prepare the required plan to achieve this.

The meeting was adjourned at 6:30 PM