Board Meeting no. (12/3/2025) on October 21, 2025

The Board of Directors held its meeting no. (12/3/2025) on October 21, 2025 at 3:00 PM at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the minutes of meeting No. 11/3/2025 held on 9 September 2025

The Board approved the minutes of the previous meeting.

2. Monthly report of the Association Manager for September 2025

The Board reviewed the monthly report and listened to the Association Manager, who highlighted its key points. Following discussion, the Chairman requested the members to submit any comments on the report to the Association Manager.

3. Association projects report for 2025

The Board reviewed the list of projects planned for implementation during this year. During the discussion, the Board directed the Association Manager to study the reasons for delays in certain projects and to follow up on their implementation, and suggested identifying alternative solutions to accelerate them, particularly the Oasis Estate entrance gate development project (Gate 1) and the Association headquarters construction project.

4. Draft audited financial report of the Association for the financial year ended 31 December 2024

The Association Manager stated that the auditor had made the required amendments to the draft in accordance with the Vice Chairman’s request, and that the final draft had been issued for approval by the Board. He further noted that the auditor’s opinion in the report was as follows:

"We have audited the financial of the Riffa Views Owners Association, which comprises the statement of financial position as at 31 December 2024, and the statement of income and expenses, statement of changes in funds, and statement of cash flows for the year then ended, as well as the accompanying notes, including a summary of significant accounting policies and other explanatory information. In our opinion, the accompanying financial information of the Association for the year ended 31 December 2024 has been prepared, in all material respects, in accordance with the accounting basis, and the audit has been conducted in accordance with International Standards on Auditing (ISAs). We confirm that we are independent of the Association in accordance with the International Ethics Standards Board for Accountants’ Code of Ethics for Professional Accountants (IESBA Code), including the International Independence Standards, together with the ethical requirements relevant to our audit of the financial information in the Kingdom of Bahrain, and we have fulfilled our other ethical responsibilities in accordance with these requirements and the IESBA Code. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion."

Following discussion, the Board completed its review of the report, expressed its satisfaction with its contents, and resolved to sign it and present it to the upcoming General Assembly for approval.

5. Renewal of the legal services agreement for the Association

The Board listened to a presentation from the Association Manager regarding the Board’s request to obtain proposals from several firms to provide legal services to the Association. The Association Manager noted that, based on the Board’s decision in its previous meeting held on 9 September 2025, a number of law firms and legal consultancies were invited to submit proposals, along with the required scope of work, and confirmed that proposals had been received.

During the meeting, the Board reviewed the technical and financial evaluation reports of the submitted proposals from several firms, all of which are reputable law firms within the Kingdom of Bahrain, each with more than 20 years of experience and a strong track record in providing comprehensive legal services. Based on their expertise, qualifications, and professional standing, all participating firms satisfactorily met the technical requirements specified in the tender scope.

Based on the results of the financial and technical evaluations, the Board approved the renewal of the contract with Hafudh Ali Attorneys & Legal Consultants for an additional one-year period. The Board noted that the firm has maintained a contractual relationship with Riffa Views for more than ten years, demonstrating consistent performance, high reliability, and distinguished professionalism. Furthermore, the current contractual cost is the lowest compared to the received proposals, and the firm possesses a comprehensive understanding of the Association’s operations, governance framework, and related legal matters, ensuring continuity, efficiency, and effective representation of the Association’s interests.

6. Summary of the security risk assessment report in Riffa Views

The Board reviewed a summary of the security risk assessment report in Riffa Views, which addressed several matters related to the Association as well as others related to the Royal Golf Club management. Following discussion, the Board directed the Association Manager to maintain continuous coordination with the Club’s management to complete all requirements that enhance security in Riffa Views.

7. Requests received from Association members

The Board reviewed a number of requests received from Board members, as well as other matters related to Association members. During the discussion, the Board resolved as follows:

• With respect to requests for holding events in the common areas, the Board emphasized the need to comply with all applicable regulations and by-laws of the Association, including not granting approvals to units with outstanding financial obligations to the Association or those that have received violation notices under the By-Laws.

• With respect to outstanding service charge contribution arrears owed by certain units, the Board emphasized the need for the Association Manager to coordinate with the Association’s legal representative to recover such arrears through official channels, including taking all necessary enforcement actions to ensure full recovery without exception.

• With respect to requests from members to pay service charge contribution arrears in installments, the Board directed the Association Manager to approve all requests that contribute to reducing the total arrears. The Board emphasized that its role is to facilitate the collection process from all unit owners in a manner that serves the common interest, while not compromising the Association’s obligations toward service providers in Riffa Views.

8. Hosting of the Bahrain Jazz Festival by the Royal Golf Club

The Board directed the Association Manager to coordinate with the Club’s management to ensure consideration of prayer times during the festival, and to ensure that the organizers do not extend the event beyond 11:00 PM to avoid disturbing residents.

9. Residents’ requests to prevent disturbances and inappropriate behavior during Halloween

The Board reviewed the requests received from residents regarding the need to prevent disturbances and inappropriate behaviors that are inconsistent with local customs, traditions, and culture, associated with what is known as “Halloween,” particularly on Friday evening, 31 October. The Board directed the Association Manager to coordinate with the Secretary to issue a circular to residents in this regard.

The meeting concluded at 5:00 PM.