Board Meeting no. (2/3/2025) on February 11, 2025

The Board of Directors held its meeting no. (2/3/2025) on February 11, 2025 at 5:00 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of Meeting Minutes No. 1/3/2025 held on 8 January 2025

The Board approved the previous minutes.

2. Monthly Report of the Association Manager for December 2024

The Association Manager presented the monthly report for December 2024. Members provided comments, which were addressed by the Association Manager.

3. Memorandum of Understanding on the Transfer of Fixed Assets from RV Real Estate to the Association

The Board reviewed the report prepared by the external auditor (KPMG Fakhro) regarding the transfer of fixed assets between RVRE and RVOA, based on the draft audited financial report for 2023. The auditor highlighted several items in the report. After discussion, the Board resolved to approve the auditor’s opinion and tasked the Vice Chairman and the Treasurer to coordinate with the Association Manager on this matter.

4. Maintenance Works within the 2025 Budget and Association Projects 2025 Funded by Additional Land Revenues

The Board reviewed the list of projects planned for 2025 funded by revenues from the sale of additional land. After discussion, the Board instructed the Association Manager to reorder the execution of 2025 projects based on the priorities previously agreed upon by the Board, giving priority to improving the gates of Oasis and Lagoon Estates (Gate 1 and Gate 2).

5. Association Events and Activities within the 2025 Budget

The Board reviewed the budget allocated for Association events. After discussion, the Board emphasized the importance of adhering to the approved budget and exploring ways to reduce costs without affecting the Association’s main events and activities.

6. Report on Financial Settlements of Service Charge Arrears Since 2020

The Association Manager presented a report on financial settlements of service charge arrears approved by the Board in 2024. The Board had issued (42) settlement orders totaling BHD 98,000, of which BHD 53,000 had been collected. After discussion, the Board noted that (4) settlements were not honored by members. Accordingly, the Board decided to send final notices to the defaulting members, granting them ten (10) days to settle their arrears; otherwise, legal action will be taken to safeguard the Association’s rights.

7. Efforts to Address the Stray Dog Issue in Riffa Views

The Association Manager presented a report on efforts to curb the growing issue of stray dogs in Riffa Views. He noted that the number of stray dogs has increased in recent years, partly due to rescue groups relocating stray dogs from different parts of Bahrain to the Askar area, from where the dogs find their way to Riffa Views in search of food and shelter. Despite efforts to reinforce main fences and capture stray dogs, they still manage to enter through the main gates.

After discussion, the Board emphasized the need to intensify efforts to reduce the stray dog problem by enhancing coordination with all relevant authorities, increasing patrols, and capturing and removing stray dogs from Riffa Views.

8. Owners’ Requests to the Board

The Board reviewed several requests submitted by Association members and took the necessary decisions accordingly.

9. Preparations for the Upcoming General Assembly Meeting

The Board reviewed the draft agenda of the 6th General Assembly meeting of the Association, scheduled to be held on 10 May 2025. After discussion, the Board approved the proposed agenda items.

10. Any Other Business

The Board discussed the following topics:

1. Association Events During Ramadan

In light of the upcoming holy month of Ramadan, the Board decided to hold the annual Ramadan Ghabga on 8 March 2025, and the Gergaoon Night event on 14 March 2025 (14th of Ramadan).

2. Traffic Directorate Decision on Banning Unlicensed Motorbikes

The Board instructed the Association Manager to circulate a notice to residents, urging them to comply with the directives prohibiting the use of unlicensed motorbikes on public roads, main streets, and vehicle lanes/shoulders.

The meeting concluded at 7:30 PM