Board Meeting no. (8/3/2025) on May 28, 2025

The Board of Directors held its meeting no. (8/3/2025) on May 28, 2025 at 5:00 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of the Previous Meetings held on 6 and 13 May 2025

The Board approved the minutes of the previous meetings.

2. Outcomes of the Board’s Meeting with the President of EWA regarding the Solar Power Plant

The Chairman presented the outcomes of the meeting held on Tuesday, 27 May 2025, with H.E. the President of the Electricity and Water Authority to discuss updates on the Riffa Views Solar Power Plant project. The meeting resulted in instructing the Authority’s specialists to facilitate all necessary procedures to finalize the required permits to commence project implementation. After discussion, the Board tasked the Association Manager with following up on developments with the Authority’s officials and updating the Board accordingly.

3. Security Risk Assessment Report in Riffa Views

The Association Manager presented the security risk assessment report for Riffa Views, identifying several locations shared with the Royal Golf Club that require additional attention to achieve the highest security standards. He noted that, pursuant to the recent joint meeting between the Association Board and the Club’s Board, it is proposed to send this report to the Club for review and to nominate a responsible contact for coordination on this matter. After discussion, the Board approved this proposal.

4. Resolutions, Minutes, and Reports of the 6th General Assembly - 17 May 2025

The Board reviewed the list of resolutions issued by the 6th General Assembly held on 10 May 2025 (first meeting) and 17 May 2025 (second meeting), and took the necessary actions.

The Board also reviewed the list of reports issued, prepared by the Secretary in cooperation with the Association Manager, and resolved to approve these reports. The Secretary and the Association Manager were instructed to correspond with the Real Estate Regulatory Authority (RERA) to certify the proceedings of the 6th General Assembly.

5. Appointment of RV Real Estate W.L.L. as Association Manager for Two Years

Pursuant to the resolution of the 6th General Assembly held on 17 May 2025 approving the renewal of the Association Manager’s contract (RV Real Estate W.L.L.) for two years, the Board approved executing the contract with RV Real Estate W.L.L. as the Association Manager.

The Board also reviewed the Vice Chairman’s proposal regarding Key Performance Indicators (KPIs) for the Association Manager, aimed at evaluating and guiding performance to ensure effective management across all responsibilities, including financial management, vendor coordination, resident communications, and operational oversight. The Board resolved to include these KPIs in the contract and tasked the Treasurer with preparing a quarterly evaluation.

6. List of Topics and Proposals Submitted by Association Members at the General Assembly

The Board reviewed the report presented by the Association Manager covering all topics and proposals submitted by members prior to the General Assembly and those discussed during the meeting, totaling forty (40) items. After discussion, the Board tasked the Treasurer and the Secretary, in collaboration with the Association Manager, to study these items and provide the Board with a report on their feasibility and potential benefit to the Association.

7. Detailed Statement of Service Charge Arrears by Unit

At the Treasurer’s request, the Board reviewed the Association Manager’s report on the detailed statement of service charge arrears for units in Riffa Views. In this regard, the Association Manager explained that, in accordance with Resolution No. (1) of 2020 issued by RERA, all unit owners with service charge arrears ranging between 271 and 365 days will receive a first notice, followed by a second notice thirty (30) days later. If they fail to settle, payment orders will be issued.

After discussion, the Board instructed the Association Manager to proceed in accordance with the applicable decisions, regulations, and bylaws, while allowing all owners in arrears to settle their outstanding amounts through monthly installments for a period not exceeding twelve (12) months, provided they also remain current on new service charges during the installment period, and that payments are made via post-dated bank cheques. All requests shall be submitted to the Board for final approval.

The meeting concluded at 8:00 PM.